Equipment Signout

We have a number of items to help with your studies. To reserve an item or manage a item you have checked out we use software called CHEQROOM.

note

Please note that priority for equipment goes to classes as needed. Faculty, please let the lab technicians know in advance if you will require a class set of something and what numbers.

All GDD students can borrow equipment for one week. If your class requires you to book equipment, such as a camera for GD281, you may borrow if for the full semester. Lenses and tripods are still only bookable for one week. Lenses are limited to one per student.

CHEQROOM Login

At the start of the semester we will add you to our CHEQROOM account.

Web app

To get access to our web application, go to https://login.cheqroom.com Please note that CHEQROOM is supported by Safari, Chrome and Firefox.

Please use your student email address to log in to CHEQROOM.

Mobile app

Open the mobile app on your device. You can either choose to log in using your email address and password, or you can choose to log in using SSO (if your organization supports it).

Don't have the mobile app? You can download it for free on the App Store for Apple devices or on the Play Store for Android devices.

Creating a Reservation

How to make a Reservation or create a booking for the future

In CHEQROOM, Reservations are bookings of equipment for the future. They help you make sure that the right equipment is available for when you or your classmates need it.

There are four ways of making a Reservation in CHEQROOM

Creating a Reservation from the Reservation panel

First, go to Reservations and click 'New Reservation' in the top-right corner:

1. Create a title for your reservation, for example a project name or add your name (optional)

2. Set a location if you have access to multiple locations. The location you choose is where the equipment is currently at. (*when checking the equipment back in at a different location, you can choose ‘check-in at different location’)

3. Choose a date and time when you will be picking up the equipment and choose a return date and time when you will bring the equipment back

4. Add a Contact (choose yourself)

5. Add extra info if needed

6. Add items or Kits (you can type in the name of the type or brand, scroll down the list or then scan the label if the item is already next to you)

   • Click Add Items or Kits
   • Select the Category you want to pick an item from
   • Select the chain icon on the right side of the search field for an advanced search
   • Filter your search by using the Location, Flag and/or Kit option if necessary
   • Select one or more Items to add to your booking
   • Find your selection in the top-right corner of the equipment picker

7. Write a comment (like what class it's for) or if something breaks while you have it.

8. Upload or drop a file (optional)

9. Add a colored label to your booking (optional)

10. Click ‘Reserve’ when everything is good to go

Creating a Reservation from the Calendar

Another way to create a reservation (or check-out / plan maintenance), is by clicking on a certain day (can’t be in the past) in your Calendar:

Creating a Reservation from the Availability Calendar

Besides the two previous options, you can also make a booking by visiting the Gantt Chart or availability calendar. This view is both available for Items as well as Kits:

• Go to the Availability view
• Search for the item(s) you need for your Reservation
• Select the days you want to book it for
• Create Reservation

Using the Quick Book Panel ⚡

The Quick Book Panel works the same way as a shopping cart: add one or more item(s) you need to the lightning bolt and you can return to your draft Reservation and/or Check-out some time later.

Once the day and time of the Reservation arrives, you can decide to either use the Check-out module and convert the Reservation into a Check-out.